Employment

Full Time Jobs at the Fair

Current Available Jobs:
Director of Compliance
Manager of Maintenance & Construction
Scroll for information on each open position.

Director, Compliance

To apply, send cover letter and resume to hr@bigtex.com.

SUMMARY
Oversees the execution of the Fair’s Procurement and Contract Policies, directing the day-today activities and operations of contract and procurement administration across the Fair, ensuring compliance with the Fair’s policies and procedures.

DUTIES and RESPONSIBILITIES
Essential and other important responsibilities and duties may include, but are not limited to, the following:
Essential Functions:

• Serve as a key member of the management team, contributing to overall institutional growth and development.
•  Subject matter expert on the Fair’s Contract Policy and Procurement and Purchasing Policy.
•  Drives development of institutional procedures and processes in support of Contract Policy and Procurement and Purchasing Policy.
• Supports Fair’s adoption of and becomes champion of automated accounts payable solution.
• Supervises Procurement Director in administering day-to-day activities and operations of contract and procurement administration across the Fair.
• Supervises Accounting Coordinator in administering day-to-day activities and operations of payables and invoice entry through the Fair’s automated accounts payable solution.
• Works closely with department heads, ensuring appropriate and organizational compliance with Contract Policy and Procurement and Purchasing Policy.
• Works closely with Fair’s legal counsel to ensure all contacts are executed in accordance with policy.
• Manage and maintain company-wide files and documentation.
• Oversees set up of new vendors and contractors in Fair’s ERP.
• Designs and maintains reporting on Fair’s DEI metrics for vendor and contractor usage.
• Perform special projects and analyses as directed by CFO.
• Respond to and resolve difficult and sensitive inquiries and complaints and new
  developments.
• Track program performance outcomes to measure success and intended impact.
• Work additional hours immediately before and during the State Fair performing other duties (e.g., ticket taking, coupon sales, guest relations, etc.).
• Is cross-trained and acts as back-up for other members within the Finance team.

Marginal Functions:

• Support the Mission Statement of the State Fair of Texas.
• Perform related duties and responsibilities as required and other duties as assigned.
• Comply with all internal, state and federal regulations.
• Complete all training as directed by management.

QUALIFICATIONS

Knowledge of:

• Computer usage and Microsoft Office (or comparable) and other products as required.
• Principles, practices, and methods of the State Fair and other applicable purchasing policies and guidelines, or ability to gain that knowledge quickly.
• Project management methodologies and best practices.
• Administering web-based platforms, including workflows and permissions.
• Pertinent Federal, state and local laws, codes and regulations.
• Advanced Excel skills, using functions, formulas, charts and graphs, and automation techniques comfortably, or familiarity with other data visualization and reporting tools.
• Some familiarity with basic Generally Accepted Accounting Procedures and nonprofit best practices.

Ability to:

• Maintain workplace confidentiality and take ownership/accountability for own actions and aspects of the job.
• Communicate clearly and concisely with vendors, other third parties and internal personnel.
• Complete projects according to outlined scope, budget, and timeline.
• Interpret and administer applicable policies and guidelines related to assigned services.
• Communicate, develop, and convey thoughts clearly, logically and concisely both orally and in writing.
• Perform robust analysis.
• Organize, be detail oriented with the ability to prioritize, manage multiple projects and execute in a high-volume environment.

EXPERIENCE and TRAINING GUIDELINES
Any combination of experience and training that would likely provide the required knowledge
and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Preferred Education and/or Experience:

• Equivalent to a Bachelor’s degree, with major course work in business administration or a related field, and five to seven years of administrative, purchasing, or legal experience, preferably with a non-profit organization.
• Hands-on experience with developing web platforms for maximum usability.

License or Certificate:

• Possession of, or ability to obtain, an appropriate Texas driver’s license.

SUPERVISION RECEIVED and EXERCISED

•  Reports to Chief Financial Officer.
• General supervision of direct reports and Fair time operating departments.
• Works independently with minimal supervision.

WORKING CONDITIONS

Environmental Conditions:

• Office environment; exposure to computer screens.
• Working outdoors in various weather conditions and on uneven and/or slippery surfaces, as necessary, especially during Fair time and special events.

Physical Conditions:

• Essential and other important responsibilities and duties require maintaining physical condition necessary for
• Remaining in a stationary position for prolonged periods of time.
• Moving short and long distances to access office supplies, meet guests, perform duties within Fairgrounds, etc.
• Verbally communicate with both internal and external contacts.
• Occasionally lift objects no more than 25 pounds unassisted.

Manager, Maintenance & Construction

To apply, send cover letter and resume to hr@bigtex.com.

SUMMARY
Lead the day-to-day efforts of the Maintenance Department and manage the annual construction and capital projects as assigned.

DUTIES and RESPONSIBILITIES
Essential and other important responsibilities and duties may include, but are not limited to, the following:
Essential Functions:
● Identify and assign proactive maintenance tasks on a weekly basis.
● Manage asset management and electronic work order software.
● Manage capital and major maintenance projects as assigned.
● Participate in each step of the procurement process, from seeking bids through purchase orders and invoicing.
● Serve as the staff GC, managing, coordinating, and inspecting the work of contractors, architects, engineers, and other outside personnel; provide information and documents to contractors and developers related to building and development, including budget requirements, creative design, and basic support issues.
● Assist in annual departmental budgeting and monthly forecasting including the preparation of cost estimates for services and projects.
● Coordinate and interact with City of Dallas personnel involved in construction and maintenance projects on the Fair Grounds.
● Assist in the management of the Fair construction and removal; work in tandem with Director of Fair Operations to setup and breakdown the Fair each year, within the allotted timeframe.
● Observe dynamics of Fair Guests in order to upgrade areas, plan improvements, and formulate new designs in order to improve the Guest Experience.
● Serve as active leader across all departments, supporting the mission and Core Values.
● Support SFT special events/activities as assigned.
● Perform all other duties as assigned.

QUALIFICATIONS
Knowledge of:
● Proficiency in Office 365, MS Outlook, MS Excel, MS Word, etc.
● Experience with asset management/work order software.
● Pertinent Federal, state, and local laws, codes and regulations.
● Principles and procedures of accounts payable and accounts receivable.
● Policies and procedures of assigned department.
Ability to:
● Communicate clearly and concisely, both verbally and in writing.
● Learn programs and services related to assigned department.
● Manage multiple projects and perform multiple tasks simultaneously.
● Prioritize projects and apply strong problem‐solving skills.
● Perform mathematical computations and basic accounting tasks.

EXPERIENCE and TRAINING GUIDELINES
Any combination of experience that would likely provide the required knowledge is qualifying. A typical way to obtain the knowledge and abilities would be:

Preferred Education and/or Experience:
● Bachelor’s degree is preferred.
● Five or more years of experience in advanced leadership role.
● Significant project management experience required.

SUPERVISION RECEIVED and EXERCISED
● Reports to Director of Fair Operations
● Directly supervise full-time employees on the Maintenance team

WORKING CONDITIONS
Environmental Conditions:
● Office and field environment; exposure to computer screens; construction projects, inclement weather; slippery, uneven surfaces.
● Work closely with others.
● Fairgrounds environment; exposure to animals, dirt and dust.

Physical Conditions:
● Essential and other important responsibilities and duties require maintaining physical condition necessary for
‐ Remaining in a stationary position for prolonged periods of time.
‐ Moving short and long distances across the Fairgrounds.
‐ Verbally communicate with both internal and external contacts.
‐ Ability to push, pull, reach, stoop, lift light objects as needed.