State Fair of Texas Livestock Coordinator


Provide responsible administrative support for the daily departmental operations to the Vice President – Agriculture/Livestock; coordinate departmental contracts and business documents; perform a wide variety of clerical, secretarial, and support duties; produce, file, and distribute a variety of documents; respond to requests for information from management/supervisory personnel or general public.


Essential and other important responsibilities and duties may include, but are not limited to, the following:

Essential Functions:

  • Coordinate and provide administrative support for departmental activities including contracts, accounting documents, volunteer coordination, and correspondence.
  • Perform a wide variety of general administrative support tasks and duties, including the maintenance of accurate and detailed files and records; verify accuracy of information, research discrepancies and record information.
  • Coordinate with Livestock, Horse Show & Development personnel to ensure consistent interoffice data requirements; prepare, and proofread a variety of documents including general correspondence, agendas, and reports; enter a variety of data and information into various computer programs.
  • Receive, sort, and distribute incoming and outgoing correspondence.
  • Prepare and maintain departmental accounts receivable and accounts payable.
  • Provide information on departmental and SFT policies and procedures as required; and transfer inquiries to the appropriate individual or department as necessary; receive and resolve guest complaints.

Marginal Functions:

  • May answer multi-line telephone system.
  • Perform additional related duties and responsibilities as assigned.


Knowledge of:

  • Principles and procedures of record keeping.
  • Modern office procedures, methods, and computer equipment.
  • Principles of business letter writing and report preparation.
  • Pertinent Federal, state and local laws, codes and regulations.
  • Principles and procedures of accounts payable and accounts receivable.
  • Policies and procedures of assigned department.

Ability to:

  • Communicate clearly and concisely, both orally and in writing.
  • Type or word-process at a speed necessary for successful job performance.
  • Learn programs and services related to assigned department.
  • Perform multiple tasks simultaneously.
  • Provide effective administrative support to assigned department.


Any combination of experience that would likely provide the required knowledge is qualifying.  A typical way to obtain the knowledge and abilities would be:

Preferred Education and/or Experience:

  • High School Diploma or GED equivalent required.  Specialized training in computer software programs appropriate to SFT organization preferred.  One to three years of administrative support or related experience.


  • Reports to Vice-President – Agriculture/Livestock
  • Directly supervise part-time employees during fair time


Environmental Conditions:

  • Office environment; exposure to computer screens; work closely with others.
  • Livestock barns environment; exposure to animals, dirt and dust.

Physical Conditions:

  • Essential and other important responsibilities and duties require maintaining physical condition necessary for sitting for prolonged periods of time; work consistently requires manual dexterity.

Submit Resume to for consideration.